To access the details and perform various actions for an offer letter :
1. On the Management Navigation bar, click HR Administration > Applications > Employee Onboarding to display the Onboarding Dashboard.
Employee Dashboard
2. Select the Offers tab to display the the offer detail.
Offers Tab
3. Click on the candidate’s name to view the details of his/her offer of employment.
The Offer Detail page displays with the text of the most current offer of employment extended to the candidate.
Offer Detail
Notes:
- If the candidate has declined the offer, any provided message from the candidate is displayed in the Candidate’s Comment section.
- The Letter History section displays a timestamp for each change of status for the offer, with the ability to view entered comments and previous renditions of the extended offer.
4. Under the Actions drop-down list, users may perform any of the following actions:
Re-Send Link to Offer Letter
To have the offer of employment re-sent to the same or different email address, select the Re-Send Link to Offer Letter option. This option may be used whether the offer letter has been viewed or not.
Offer Details – Re-Send Offer Letter
Extend Offer Deadline
In the event that the set deadline for a candidate to respond to an offer of employment needs to be extended, select the Extend Offer Deadline option and enter the new offer expiration date.
Offer Details – Extend Deadline
Manually Set Offer Status
Through the candidate’s view of the Onboarding Portal, a response (accept or decline) can be provided electronically. However, if a candidate chooses to provide a response through an alternate method, you are able to manually update the status of the offer of employment by selecting the Manually Set Offer Status option. Within the drop-down list, the status can be immediately updated to Accepted, Declined, or Expired.
Offer Details – Status Override
Assign Onboarding Coordinator
The Assign Onboarding Coordinator option may be used to transition the overview responsibilities of the candidate’s onboarding process to an alternate user with appropriate access rights.
Offer Details – Assign Onboarding Coordinator
5. Click the Back to Dashboard button to return to the Offers tab of the Onboarding dashboard.